Search Manager:

 

 

Access Search Manager on Akumina Rail

In Akumina Rail in Management Apps section. There is a new Management Rail module

 

Switch your site context to the Central Site

 

Select Search Manager from Management app Rail

 

Search Properties:

 

Purpose

• Centralizes configuration for search properties, moving settings from individual widget/instance level to a global site level.

Key Configurations

• Search Scope: Choose between current site or all sites.
• Select Fields: Define SharePoint managed metadata fields as managed properties in Microsoft 365.
• Page Size: Set number of results per page (supports lazy loading).
• Trim Duplicates: Recommended ON to avoid duplicate records.
• Supported Document Extensions: Specify file types for search results.
• Search Tabs: Configure tabs (e.g., All Pages, Assets, People, Teams, Outlook, OneDrive) with multilingual tokens.

 

In search properties you can configure Intranet’s Hive Foundation site and Hive Department site search.

Global Properties determine the properties when searching on a Hive foundation site

 

 

Search Scope.  Allows you to search across only current site or all sites that have been enabled in Searchable Sites within Search Manager.

 

Selected Fields:

Select the fields to be returned in search results (comma separated)

Page Size:

 

Trim Duplicates

 

Supported Document Extensions:

Search Tabs:

Tab and Query Customization

• View Template: Assign a view template for each tab.
• Custom Query: Option to override default queries or update payloads.
• Tab Order: Drag and drop to reorder tabs.
• Third-Party Integrations: Add new tabs for integrations, define view and query.

 

 

Manage your available search tabs

You can add additional search tabs here. You can hide tabs by hitting the eye and also delete them by clicking the trashcan.

 

 

Determine which search parts will show up in the All search tab

.

 

See example of search parts showing up in the All search tab.

Manage Search Refiners

Set your refiners up here.

 

 

People Refiners

Add additional people refiners.

Sort options

Set Sort order by default. Ascending/Descending

Add callback methods.

Department Properties determine the properties when searching on a Hive department site

Department Properties.

Search Scope determine whether you will search current site

Control your department's Search Tab properties.

 

External Connectors:

 

Akumina supports external connectors for search. Manage external connectors in Search manager.

To Add a connector click Add connector

Fill in the Connector’s Title, Content Sources and Select Fields and click Save

 

Promoted:

Manage promoted results. For example if a user searches HR you can generated a promoted results to point them to the most relevant information for Human resources

 

 

Setting up a promoted result by clicking Add promoted

In this example searching hr or human resources would return the promoted result Human Resources promoted URL

Title: Promotion name used in search manager and shown in search results

Description: used to describe the promotion use case

Keywords: The Keywords if searched will trigger the promoted results to show up on search results page.

 

 

Acronyms:

Acronyms will show up in search and explain organizational acronyms that have been added in Search Manager

 

 

To add an Acronym click Add Acronym

 

 

Title: Acronym

Stands For: is an explanation of Acronym

URL: you can provide a link to further information of the acronym

Description: allows for further information to be displayed on the search results page.

 

 

View Mapping:

Content Type View Mappings: Assign specific views for SharePoint content types which are used to display each search result (e.g., news, blogs, events, media).

 

Creating a View Mapping requires:

View Label: Name of the mapping view

Content Type: SharePoint Content Type name that you are creating the view mapping for

Compact View Template URL: url to the html view file used when search results uses the compact view. Allows file path validation.

Advanced View Template URL: url to the html view file used when search results uses the advanced view. Allows file path validation.

File path validation:

Green indicates valid url

Red indicates invalid url

Global Configurations:

 

Searchable Sites:

Currently managed in Search Manager in App manager Central Site Management Apps

Searchable Lists:

Currently managed in Search Manager in App manager Central Site Management Apps

Searchable Language Neutral Lists:

Currently managed in Search Manager in App manager Central Site Management Apps

External Connector Refiners Support ( CDN 7.0. 0319+)

This enhancement introduces support for refiners (filters) in Graph Search Tabbed Widget for External Items, One Drive and Custom tab.

a)       External Connector Tab – Refiner Section

The Refiners section in the Edit Connector modal allows administrators to configure filterable fields for External Connector search results.

Administrators can:

• Add one or more refiners
• Define the display label shown to users
• Reorder refiners
• Remove refiners

Each configured refiner consists of:

Property	Description
Name	External Connector schema property
Display Token	User-facing label displayed in the filter panel

In the example shown above:

• Three refiners have been configured:
  • SysUpdatedBy
  • SysUpdatedOn
  • SysCreatedBy
• The Name column represents the schema property from the Microsoft Search External Connector.
• The Display Token column specifies the label displayed to users in the search experience. Display tokens may be either plain text or localization tokens.
• Administrators can add new refiners using the Add Refiner action.
• Existing refiners can be reordered using the drag handle or removed using the delete icon.
• Changes are persisted when the connector configuration is saved.

Only schema properties that support Refine capability in the Microsoft Search Connector schema should be configured as refiners.

Example

For a ServiceNow connector:

Refiner	Purpose
SysUpdatedBy	Filter results by the user who last modified the article
SysUpdatedOn	Filter results by last modified date
SysCreatedBy	Filter results by article creator

 

After saving the connector configuration, these refiners become available to the Graph Search Tabbed Widget and can be displayed in the External Connector search experience

To summarize:

External Connector Search Experience

 

When refiners are configured:

1. User performs a search in the External Connector tab.
2. Available filter values are generated from the connector's searchable content.
3. Refiners are displayed in the filter panel.
4. Selecting a filter updates the External Connector results.
5. Multiple refiners can be applied simultaneously.

Example:

Search: knowledge

Available filters:

• Modified By
• Created By

Users can narrow ServiceNow knowledge articles using these filter values without modifying the search query.

 

a)       One Drive Refiners:

Overview:

This enhancement enables refiner support for the OneDrive search tab in the Graph Search Tabbed Widget.

 

 

Following OOB refiners are available:

• Tags
• Created By
• Modified By
• File Type
• Sites
• 

One Drive Search User Experience

When a user performs a search in the OneDrive tab:

1. Available refiners are displayed in the Filters section.
2. Users select one or more filter values.
3. Results are refreshed based on the selected criteria.
4. Multiple filters can be combined to narrow the result set.

c)       Custom Tab Refiners

Custom tabs (for example, News, Assets, or any custom search vertical) support refiners only when the tab's configured query payload includes aggregations.

Configuration Requirement

Refiners are dynamically generated from the aggregation definitions present in the custom tab payload. If no aggregations are defined, no refiners will be displayed even if the UI has refiner controls enabled.

In the screenshot, the News tab payload contains aggregation definitions such as:

• SPCreatedBy
• SPModifiedBy
• Other SharePoint metadata fields

These aggregations are returned by Microsoft Search and are converted into refiners displayed in the search results page

User Experience

When a user performs a search in the News tab:

1. The custom tab executes its configured payload.
2. Microsoft Search returns aggregation data for the configured fields.
3. The Graph Search Tabbed Widget generates refiners from the aggregation response.
4. Refiners are displayed above the search results.
5. Selecting a refiner filters only the results within that custom tab.

Example:

• Created By
• Modified By
• Tags

can be displayed as refiners when corresponding aggregations exist in the payload.

​​​​​​​